Old Equipment - Sell, Trade, Rent, or Donate?
As I've been taking a look at all the assets I built in my photography business and what I might do with them now that I'm focusing more exclusively on consulting and reiki work
, here's the process I've been going through...1. Decide How Long You'll Keep the Equipment As Backup
Maybe you're just upgrading equipment and want to keep some backup equipment around. In my case, I decided that I'd hold onto my equipment for 6 to 12 months after announcing to my clients that they'd need to start finding another photographer. I created a timeline on how long I'd keep gear so I could really gauge for myself how much I'd actually use my gear for my own personal fine art or creative interests once I wasn't doing commercial photography work full time. Gear loses value pretty quickly as new gear comes out, so months eventually become dollars lost too.
If you've already got great working backups but still have a few pieces of equipment laying around after your upgrade, act sooner rather than later to help get a return on your upgrade cycle.
I needed to know if I'd realistically have any desire to pull out my professional equipment, after some time and distance from the daily work of commercial photography would open up my creative juices again. It took me about 4 months, but today I actually thought of a photography project I would need my specialized equipment for and might actually want to spend time doing when I need a break from working on other things.
I share this just as an example of how sometimes we can feel really, fully, done when we make a decision about something, but given some extra time and space, we may change our mind about a few things. I can always rent equipment whenever I want, but that takes some planning, and I didn't want that to be a barrier for those spur of the moment creative ideas I might have.
2. Assess The Remaining Value & Demand
Once you've decided what pieces you're definitely willing to let go of, take a look at what it's actually worth right now when sold as a USED piece of equipment. Also, take into consideration how old that piece of equipment is with regard to how in demand it would be for someone to search for it online and want to purchase it.
For example, if it's a digital camera body that's more than 5 years old, you might try to sell it, but it may be highly unlikely that anyone will actually want to buy it. A lens is likely to hold more value over time, but take a good look at your equipment to see what kind of shape it's in and if you'd considering buy it in that condition from someone else. Taking a look at the USED sale value of items should help give you a more accurate picture of what is actually worth selling and what has such low value or demand that you might as well keep it or donate it.3. Listing What's Worth Selling
I'm not a fan of craigslist because of the number of scammers that seem to troll the site, so I'm more a fan of the Facebook Marketplace or specialty Facebook Groups for selling equipment under a certain manufacturer from one person to another. At least there's a little more accountability and specialized interest in the equipment you have to offer and a better idea of where people are located when they're inquiring, but if you can't sell it there, try EBay next, then Craigslist as a last resort.
Buyers are 10x more likely to buy used equipment that has fully accurate, detailed photos of the actual condition of the equipment. They want to see any scratches, worn paint, dents, etc. Don't try to hide these things or make it look better than it really is, just be super real in order to establish trust with a future buyer. If you use stock photos or don't show detail of equipment, expect less interest and more questions. Accurate photos save you time in your effort to sell.4. Trading In What Has Value but Isn't Worth Listing
If listing your equipment and managing inquiries about sales is your least favorite thing in the world and you don't care that you'd be losing money, one last ditch effort to get some value out of your equipment that might be using it as trade-in value for something else.Best Buy
has a trade-in program that will take working equipment and provide a trade-in value that you can use at Best Buy toward a current product in stores. This is a great way to get rid of your equipment soon and not deal with shipping hassles or negotiations.5. Renting What's Worth Keeping
In the last few years of crowd-sourcing, we now have the option to also crowd-source our gear and rent it out to other image creators and professionals. As photography rental outlets become more difficult to rent from and require more up front business identification and insurance, crowd-sourced rentals become easier with insurance options built into the renting process.
One of the companies currently pioneering this effort is KitSplit
. Before listing your own gear, you can search for the gear you're thinking of renting and see what options are already available in your area. If you're outside of a major city, my guess is that you may actually dominate your local area as a rental option if you want to, otherwise you can see who else is in your area and how often they appear to be renting out their equipment or equipment similar to yours. This is also a great option to share with the other image makers in your area who know you already- and may want to rent some of your gear when you're not planning to use it. Do you know of any other crowd-source rental options available? If so- post them in the comments!
5. Donating What's Not Worth Keeping, Trading-In, or Selling
If it's really old gear that no one is likely to search for, and it's just taking up space as a hazard or liability sitting in your storage area, it would be much better put to use as a donation to a school or a youth organization that doesn't have the budget to update electronic equipment each year. Schools and youth organizations absolutely value any working gear that could be provided to help students with their projects, and think about how much happiness your equipment can give someone else when it isn't sitting in your storage area.
Before clearing out my portrait studio, I got in touch with the local Boys & Girls Club and asked them if they'd like my office supplies, old photo equipment, and other odds and ends like markers and poster board, etc. They were SO HAPPY to get so many creative tools donated! They turned around and gave me a tax-deductible donation form that I could record with my accountant that year, which was worth way more than letting it all continue to gather dust in my closet.6. When It Isn't Even Worth Donating
Sometimes schools or youth programs will actually take equipment that doesn't work in order to be used for electronics dissecting or other electronic repair projects, but always ask first before dropping off something that doesn't work.
One last way to make your old equipment do just a little more good in the world, is to send it to Recycling for Charities
, which takes old equipment and donates any income earned from the donation to the participating charity of your choosing.If you aren't going to use it, give it a chance to get into the hands of someone who will.
If you have other great resources for selling, trade-ins, rentals, or donations - please add yours to the comments!
Anne Ruthmann is a constantly evolving creative soul based in New York City. With over a decade of success as a full-time professional photographer, she spends any extra time she has helping others find smart solutions to business problems
and finding more ways to travel the world. Stay in touch on Instagram
Managing The Fame Monster
Fame can create a type of PTSD (post-traumatic-stress-disorder) when you don't know how to deal with it and respond to it appropriately, or at least it did for me. If you've witnessed someone else's journey close enough to the surface of fame, you may have a better chance of dealing with the public response as it arrives, but it took me about 10 years to really recover from a period of fame that I got early on in my career and felt very unprepared for.
I thought I was just entering contests and submitting work to get feedback and a response around what I was doing well, but it also turned into awards, publications, special features, speaking invitations, and things that started putting me in the spotlight before I was really ready to handle all the other negative stuff that came with being in the spotlight. I didn't realize there'd be an entirely other element of reputation management that I'd need to deal with as well. So I ended up taking a huge step back once all the attention got to be too much to manage and started taking me away from my clients and the work that was paying the bills. I realized I just wanted to get back to doing what I loved: creating images for clients who valued my work without all the fame nonsense. I gave myself a lot of time to consider what I could do differently if it happened again, and I hope sharing this helps you walk a slightly easier road through any moments of fame that come your way...1. When You Finally Win Some Awards
People will hate you and people will admire you. People will talk bad about you and they'll say you're the best they've ever seen. They'll talk about how they can create better work than you, and they'll talk about how they wish they could create work like you. They'll say they should have won the award you won, and they'll say they'd never be able to win the award you won. They'll do this behind your back, to other people, online in comments, in forums, etc.
You really just have to let them do this without defending yourself. You've already won the award and received the recognition that you were aiming for. Any defense makes you seem insecure about your win. Any boasting makes you seem cocky about your win. This is just part of what comes with winning. The only response people want to hear is how grateful you are that the judges liked what you sent them. (People know it's all judge preference anyway.) 2. When You're Finally Published in Magazines
People will say you bought your way in. People will say they wish they had your skill. They'll say your work is too trendy or too posed or too staged. They'll say you're amazingly creative and a genius for thinking of something so unique. They'll say you copied them and it's all been done before and that you just rip off other people's ideas. They'll say you're brilliant and inspiring and they want to be just like you. People will take your work and try repeating the same results. People will call you a fake. People will say you have an inside relationship. People will assume you can get them published too. People will put you on a pedestal. People will try to knock you off a pedestal.
Let them think what they want to think. Being published and recognized means you don't need to prove anything to anyone. The only response that people want to hear is that you feel really lucky your work was chosen out of all the great work they could have chosen from. (People don't blame lottery winners, just their own luck of the draw.)
3. When You Finally Get Invited To Speak
People will say you don't have enough experience. People will think you know everything there is to know. People will suggest you need to teach because your work isn't good enough. People will say you're teaching because your work is amazing. They'll think your ideas are rubbish and uninspiring. They'll think you've opened up an entirely new way of seeing things. They'll walk out in the middle of your talk. They'll stay after and want your signature. They'll tell you what a fan they've been all along even though you're meeting them for the first time. They'll become someone you once knew really well and now refuses to acknowledge you. They'll think you're a hack. They'll think you're an expert.
These are all a matter of their own varied perspectives and you have to go in knowing your message is only going to be heard and liked by about half of the room, much like running for American Presidency. Remember that your message is less about you and more about what other people make of it even if it's not at all what you meant. You're just the messenger who happens to be the one brave enough to stand on the stage. The only response people want to hear after commenting on your speech is how you tried your best and were honored to have the opportunity. (People honor the process of being selected and showing up, no matter the message.)
4. When Strangers Start Recognizing You In Public
I think it was Gary Fong who once said, you aren't really famous until the bagger in a grocery store recognizes you in the check-out lane. It's a great way to put "fame" of any kind back into perspective of the larger world out there. That being said, in the world of the internet, if you put yourself out there often enough, you may gain some stalkers or fans who do actually recognize you in places you'd least expect it, even when you don't have any makeup on or just walked out of the gym. At first, you feel totally weird that a complete stranger is coming up to you and acting like they've known you forever and yet you know nothing about them. However, if you know how to handle it in advance, you can level the playing field by responding really down to earth and friendly, rather than standoffish and rude because you felt attacked.The response I've found which seems to work best for dealing with this kind of guerrilla attack is to say "Hello! What's your name? What are you working on right now that made you familiar with my work online?"
It does take an extra minute to hear someone out rather than turning your head and running away as fast as you can, but it also becomes a chance to gain a little market knowledge about the tribe who follows you and how they found your work online. It's also much more personable than simply standing there saying "Oh, thank you so much" over and over again on autopilot. Having a real conversation with someone about what THEY know and can share with you makes it slightly less lonely at the top if you're traveling in an unfamiliar area and want some recommendations for a good place to eat or a special park to go for a run in.Are there any fame monster moments I've missed? Have you come up with some solutions and responses that work better for you? I'd love to read your thoughts in the comments.
Anne Ruthmann is a professional photographer in New York City
. With over 10 years of success as a full-time photographer in weddings, portraits, editorial, and now architecture and interiors, she spends any extra time she has helping others find smart solutions to business problems
. Stay in touch on Instagram
When You Feel Like Letting It All Go
This feeling has happened multiple times while being a small business owner, yet each time the feeling is a little different and a little more nuanced. I think it's safe to say that I've experienced the full gamut of reasons for feeling like I should let it all go. This is a rarely talked about subject in the creative business world, and I want to share what I've learned about these feelings and how they have helped me, transformed me, and moved me to better places.Issue: "I'm constantly procrastinating on certain parts of the work, maybe I'm not really cut out for this, maybe I should quit. Quitting feels easier than forcing myself to do this."
This was how I felt when I had too many clients to manage, too many projects that were getting backed up, deadlines were being pushed further than was professionally acceptable, systems that were breaking down left and right and I kept getting bogged down in certain parts of the process that prevented me from making forward momentum as a solo-entrepreneur.
This was when I really needed to look outside of myself for help, rather than thinking I needed to do it all, but I was so entrenched in the problems at hand that hiring outside help just felt like more work and delaying everything further to get that help up and running. I felt trapped, as if there was no way out, and as if I was failing my business and my clients, which led to feeling like perhaps I wasn't cut out to run a business at all, assuming this was my sign to quit and give up. I was so wrong about my ability to turn it around, but the problems at hand made it difficult to see any other way.Solution: Outsourcing, Hiring Help, Raising Prices, Fewer Projects at Once
If you're willing to give up your entire business because you can't seem to keep up with your business, than you NEED to start hiring help, outsourcing, raising your prices, or taking fewer clients. This is a sign that your business is actually a huge SUCCESS!!!! Hellloooo!! You wouldn't be running into these issues if your demand wasn't exceeding your personal capacity to handle them! Don't give up now- you're just hitting a painful growth spurt that is stretching you to expand and work in ways that you haven't explored yet!
If you're at a point where you would be willing to leave your business anyway, than you're also at a point where you can spare to throw some cash at hiring professional help or trying some outsourcing solutions. If the alternative is not doing it at all, than you've reached a prime place to start narrowing your client focus and raising your prices so that you're only attracting and working with people who value your work at the same level that you do.
This is not an option anymore, this is clear cut sign that your business is experiencing massive growth and needs to grow appropriately to the kind of business you'd like to have in the future. Would you like to grow into having associates, a business manager, and a post-production personal all under the same roof? Would you like to grow toward being a more boutique, high-end artist serving only a select clientele? This is your time to make that decision and set yourself on a better path that meets your needs in the future. To walk away now would be to throw away your biggest opportunity for growth right at the moment you're being given the green light to grow in ways that work better for you.Issue: "I want to let it all go. I simply don't care anymore. I don't even want to show up."
This was how I felt when I reached a place of depression in my life. I didn't care about anything. I wanted everything to fall away. I didn't want to care about anyone or anything else except for my basic needs and survival. Even making a plan to commit suicide felt like far too much work and energy than I was willing to give to the world outside of simply breathing and existing at the most basic level. I often questioned why I was even alive. I was stuck in a place of not valuing myself or my work and felt like existing was a burden to everyone around me. I had to live through it and come out the other side alive in order to know what it really felt like and to have deep compassion for people who experience depression.Solution: Massive Self-Care & Redefining What Makes You Happy
When I reached a place of wanting everything to fall away from me, it was largely because I lost touch with myself, with my spark, my inner fire, my reason for being and existing in the world. I don't know how I lost it. I don't know what brought it on. I didn't even realize it was depression while it was happening. I just didn't feel right, like I wasn't really myself or who I thought I was.
Later on, I realized that it may have been bio-chemical with things like lowered dopamine levels or adrenal fatigue, but it also could have been a symptom of not identifying with my work as part of my life purpose and not finding meaning in why I was creating for other people or how that work and creation was feeding my life in beautiful and meaningful ways.
What I really needed during this time was not to quit the only job that gave me creative spark when I remembered what creative spark was, but to invest in a huge boost of self-care and self-love to reconnect with why I existed and why I was continuing to do the work I was doing. I was moving from a place of defining my existence and purpose by everyone else's standards to a place of being self-defined and self-motivated.
If my worth wasn't placed in what other people thought of me, how would I measure it based on what I think of myself? What's really important in life? What have I been ignoring? What has been making me feel bad? How do I reckon with that and reverse the apathy back into passion?
I had to tune out all the noise around me about what I should be doing and focus only on the very few small things that made me feel good at a basic physical and mental level. Until I filled my own cup, it would never be filled by anyone else- not by any other job, any other relationship, or any other identity.
Once I recognized this and narrowed my focus on the things that actually made me feel good, rather than the things that everyone else said should make me feel good- I slowly gained my strength back. I slowly began to remember who I was and how my work brought value to my own life as well as to the world. My spark returned slowly and gradually, and I felt really lucky that I didn't completely give up my work, my relationship, my home, or my life. I never would have been able to get to the other side and discover all the abundance beyond that depression if I'd given up everything that once made me happy and hadn't done some massive self-care to help me get there.
If you're feeling like giving everything up, recognize this as a sign of depression. Tell your friends and family how you're feeling. Ask for help. Accept the help others want to provide. Force yourself to be around people and places that used to make you happy. Learn how to ask for support. Remember how much you are loved by people who want nothing from you but your own health and happiness. You can and will get through this. It is possible. It may take longer than you'd like, but keep on moving through that mud until you find dry ground. Once you do, you'll learn how to weather any future storms better than ever before.Issue: "I feel like I really need to create something else right now, and this is holding me back"
I remember this feeling very clearly from when I decided to leave my path on a music education career to become a full time photographer. I was leaving something super safe because I was feeling so pulled and compelled to try and make photography work full time. I simply couldn't give any more time to writing lesson plans in classrooms and dealing with parents and administrators, not because I didn't like it as much as I simply felt like I needed to spend all of my time working on wedding photos and learning post-production techniques to get the results I wanted in the final product of my photography. Teaching was holding me back from spending time on photography, and even though I didn't see any security or know how I would make a living in photography, I just had to go for it and not get caught up in the what ifs. My soul wouldn't allow me to do anything else.Solution: Build slowly on the side, or make a clean break and run for it.
When I think about all the insecurity I felt in the beginning, it's ridiculously amazing to now look back at this fabulous creative career and small business that has supported me through multiple moves, through traveling around the world, through understanding the difference between low end and high end clients, learning how to go from 4 figures to 6 figures in just the first couple years, being published in international magazines and winning really cool awards for the artistry of my work, to being invited to present at some amazing conferences, to going on the road with my own workshop tour, to being flown to five star resorts in tropical locations just to take photos!?
Now that I look back at all of that I think- I had no idea what amazing abundance was on the other side of all my insecurity about how I would make it work. Now I feel like I would be INSANE to let go of this AMAZING creative career that has created a life that has surpassed all of my dreams and all the things I thought were possible in a career as a creative. Now, the security I once felt about a life as a music educator is the same security I feel about the life I've had as a photographer for the last 13 years. I'm so glad I made a clean break and ran for the hills with my photography business- it was by far the best decision I could have possibly made at that point in my life. I knew it was the right decision because no matter how much I feared what was ahead or how I would make it work, I knew that my passion for making it work simply could not be ignored or set aside, and that any moment I wasn't trying to make it work, was a moment that I was holding myself back from doing something greater than I'd ever done before.
When the universe calls you in different directions with a relentless passion to focus on something, to opportunities you haven't fully explored, and you have a very hard time ignoring it, that's when you know it's actually the right time to start your transition out and get to building and working on that next thing. Whether you do it slowly in your spare time (which you need to create for yourself in order to have any spare time to begin with) or you just rip off the old career like a bandaid and wrestle with the sting of creating something new, your passion will not be silenced until you answer it and it calls you to begin NOW.
The future is always far more uncertain than the past. You don't know if you'll have a full time job tomorrow even when you work for a corporation, despite how predictable it feels. Would you rather someone pull the rug out from under you first, or would you rather build your next big thing while you still have security to work through the mistakes of trying new things? You may not understand what the revenue stream or business plan will really look like, but you'll figure it out as you go and as people tell you what they value and want to pay for. Trust in your passion to help you create the life and work you really want to be doing. It's a call from the universe to expand, to grow, to be something you've never been before, and if you don't follow it, you'll be wasting the chance to live a life you've never imagined before.
Anne Ruthmann is a professional photographer in New York City
. With over 10 years of success as a full-time photographer, she spends any extra time she has helping others find smart solutions to business problems
. Stay in touch on Instagram
The Competition Illusion
Over the years I've conducted several surveys of professional full-time photographers and it's amazing that the results stay consistent from year to year no matter how the market changes.
Survey Question:"When you look at the clients who actually booked your services, how did they find you?"
The percentage year to year tends to stay around 80% of booked clients coming through word of mouth referrals from previous clients, vendors, associates, friends, and family. The other 20% tend to fall into website searches, social media, or trade shows. There are a few rare businesses who flip that number on its head with a strong sales push or limited-time-offer at a convention, conference, or some very heavy targeted social media or website effort, but most full-time creative professionals who aren't selling education online are actually making their living on a strong referral business.
This is why competition is an illusion.
Most people are referring the 1 person they have trusted experience with. Now, maybe a potential client has 3 friends who all refer different people, it still means you're only competing against those other 2 referrals. Which is why, with referred business, you're not competing against every directory listing or search engine result available on a public website- only with other people who have great referral business in your marketplace.
Focus on referrals to eliminate competition.
- What can your clients say about you as a professional that makes the experience of working with you stand out from working with other professionals?
- Did you set reasonable expectations and exceed them?
- Were you pleasant and gracious to work with in person?
- Have you stayed in touch outside of projects you've worked on together?
- Did you do anything special that made their work or life easier?
- Did you find ways to connect them to other resources or help they were looking for?
When you focus on doing great work and working in a way that feeds your referral business, the competition is more of an illusion than a reality. Each inquiry from a referral is exponentially more likely to book than an inquiry from a directory or search result. How are you eliminating your competition by increasing your referrals?
Anne Ruthmann is a professional photographer in New York City. With over 10 years of success as a full-time photographer in weddings, portraits, editorial, and now architecture and interiors, she spends any extra time she has helping others find smart solutions to business problems. Stay in touch on Instagram, Twitter or Facebook.
3 Responses to Low Budget Requests
Rather than getting frustrated with people for not understanding your costs of doing business or not valuing the time and talent you invest into your work, stop assuming what they should understand and start educating to help provide more awareness around what professional rates should look like. In order to be compensated at a professional level, it's important to respond to every unprofessional rate request with a more professional option.
Here are 3 different responses you can use when being asked to work for unprofessional rates:
1. Provide a more appropriate appropriate price for the request:
Thank you for your interest in working with me! Based on everything you've outlined in your request, it appears that the appropriate pricing for that would really be $$$$. Would you like to change the nature of the request or change the budget to a more appropriate rate for everything you'd like to accomplish with this photoshoot?
2. Describe what you can actually do for that rate:
Thank you for your interest in working with me! At the budget you've described, I can provide two hours of documentary coverage at that rate, which that will allow me to produce approximately 60 images to choose from for this type of event, from which you're welcome to select 12 favorites for high resolution commercial licensing. Would you like to move forward with this offer or discuss additional options?
3. Explain the price difference between professional and amateur:
Thank you for your interest in working with me! I'm afraid that price is quite low for the professional resources and experience I provide- my normal rate for this type of project is $$$$. Were you looking for an insured professional who can guarantee results, or did you want to work with an amateur who is still learning and may not have sufficient experience with this type of request?
(*This could be misconstrued as snarky, so use with caution and make sure you have the ability to provide an amateur resource like craigslist or a photo school of students who need to practice on clients. Being able to provide an amateur resource if they want one shows that you're still a professional and willing to help others find a solution more appropriate to their request.)
If these responses don't seem to fit your situation, try this basic response recipe instead:
Step #1 - Express thanks
You'll notice all responses start with gratitude for the client's interest in your work. We are truly lucky when people reach out to us individually to work with us. In some cases, we may be the only creative they got the courage to contact directly. If they were referred by an existing client or seen our work and fell in love with it- it's important that we honor their interest in working with us.
Step #2 - Provide more appropriate information
In order to get people to adjust their perception or idea about what to expect, you must offer an updated set of information that helps them understand what they're requesting when it comes to working with the professional they're requesting it from. Only when you provide more accurate information with regard to what it will cost or how much can be delivered within their budget, can they begin to adjust their own expectations and perceptions about what they can request from a professional. Sharing is caring, and it's far more professional to care and share than to diss and dismiss.
Step #3 - End with a question
Every price inquiry response should end with a question to help continue the conversation. I find it important to leave yourself open to continuing the conversation so that you aren't shutting the door to opportunity, but merely providing a window into what a more professional arrangement looks like while giving the client a chance to respond and negotiate their own interests further rather than shutting down alternative options or possibilities that meet closer to your mark.
If you see any colleagues struggling with unprofessional pricing requests, I hope you'll share this resource with them so they can stress less and work smarter about dealing with it in the future.